Bayside Cottage Rentals – Rental Policies

Information About Your Stay

Payment

Once you have booked your cottage, we require a 50% deposit. To guarantee your reservation we ask that we receive the deposit within 10 days of your commitment.  The balance of the cottage rent is due 60 days prior to your arrival along with the security deposit – see below. We will mail you a rental agreement to be signed ~ it will most likely cross in the mail with your check to us for the deposit. We will invoice you for the second installment and send you check -in information at that time. We are very sorry but we do not take credit cards. (If you live other than in the USA we are happy to work with you with regards to the payments and the length of time it will take us to receive them)

Cancellation

If you cancel your reservation -deposits and payments will not be refunded unless the cottage is successfully re-rented to another party for the same time period and at the same amount and confirmed with a deposit.  If we are able to re-rent the cottage after your cancellation a $100.00 processing fee will be withheld from your return payment.  There will be no refunds provided in the 2024 season due to Pandemic related cancellations. Rental insurance is strongly suggested.  

Check In/Check Out

Cottage Rentals commence on Saturdays AFTER 4:00 PM.

Check in is between 4:00 & 7:00PM – If you will be arriving other than in this time window you must make arrangements with us several days before your arrival date.

Check out is on Saturday mornings at 10:00 AM.  This schedule must be adhered to in allowing us to prepare the cottage for the next renter.  The cottages need to be “broom clean” with all dishes washed and food items removed.

Quiet Use and Enjoyment

Bayside Cottage Rentals LLC can not guarantee quiet use or enjoyment of the property due to noise from other persons, construction, maintenance, road work, etc. from neighboring properties or municipal areas and will not grant a rebate for circumstances originating outside the property.

Amenities

All of our homes are privately owned and amenities vary from cottage to cottage.  The cottages come complete with dishware, pots and pans, appliances, etc.  No food items are provided though some cottages do have spices and a few basics.  We encourage you to leave anything that is perfectly good for the next renter or our cleaners. Most ~ not all ~  have a TV , feel free to bring your own streaming stick~   If these items are imperative to you – be sure to ask us before you book. There is no cable TV in Bayside. We get just a couple of stations with rabbit ears.  WiFi ~all cottages have wifi.

Sheets and Towels

Bring your own sheets and towels. Blankets and pillows are furnished.

Smoking

ABSOLUTELY NO SMOKING ALLOWED IN ANY COTTAGE OR ON THE PREMISES OF ANY COTTAGE. Our smoking policy is nonnegotiable.

Pets

Pets are NOT allowed on the premises of any cottage. It’s best to leave Fluffy at home but if you bring your pets you can board them locally at: Pussy’s Port O’Call Inc.  – Northport 207-338-6050 or Canine Country Club – Northport 207-338-8300. You must reserve ahead as both facilities do fill in the summer.

NOTE: If you suffer from pet allergies, please notify us. Our properties do not “allow” pets but owners may have pets of their own. Therefore, pets may have been on the premises at one time or another.

Security Deposit

A security deposit is required with your second rental installment.  We ask all renters to write a separate check for $400.00. These checks are held by us and providing no damage, additional cleaning or trash removal, your deposit check will be voided and shredded.  Only upon your request will it be returned to you.

Fees and Taxes

All rentals are subject to 9% Maine tax and a  Garbage Fee ~ $20.00  will be added to each rental for the first week and $10.00 for each subsequent week.  Cleaning is included in your rental – we ask you to leave the property the way you found it – do your dishes, sweep, straighten up beds, clean kitchen counters etc. Per the rental agreement we ask you to sign any cleaning above and beyond our norm will deducted from your security deposit.

Occupancy

The maximum occupancy is determined by the cottage owner and stated in the description of each cottage.  In most cases it is determined by the bed accommodations – please NO EXCEPTIONS

Utilities

Are, of course, included.  We will ask you to please help us keep these costs down. Do not keep your cell phone and other electronics plugged in when not in use. Please help us conserve water. When there is a clothes line provided, please use it – great for beach towels – and your clothes will smell wonderful.

Telephone

Not many cottages have telephone service – if having a phone is important to you – please be sure to double check with us before making your reservation.  Phone service is for local calls only.

Off Season

Many of our homes are available off season – Spring & Fall  for discounted rates – see our price page or give us a call for a quote – September 7th starts our off season rates.

Internet

All of the cottages finally have wifi.  However, speed and the ability to support numerous devices may be limited.

Hold Harmless

Renters agree to protect, indemnify, save and hold Bayside Cottage Rentals LLC, its agents, sub-contractors, invitees, employees and successors or assigns harmless from any and all claims, demands, suites and legal proceedings which may be brought against Bayside Cottage Rentals LLC in the connection with the rental and said property.

Insurance

Many homeowners policies will cover incidents that occur while you’re traveling. Call your agent to discuss your policy’s coverage before leaving home.  Travel Insurance is another great option and is strongly suggested, please ask about.

Gratuity

Our house cleaners work very hard to have your cottage ready and clean for your arrival at 4:00 PM . Please feel free to leave a gratuity as you see appropriate. At the same time if there are any cleaning issues with your cottage, please notify me immediately. Thank you very much.

Fireworks

Fireworks are not legal in Bayside or Northport.  No bonfires please.